About Council Meetings
We encourage our residents and ratepayers to participate in the local government of Mansfield. The information below has been developed to help residents and ratepayers better understand Council meetings. All meetings are conducted in accordance with Council’s Local Legislation on Governance. Council meetings are usually held on the third Tuesday of every month. The schedule for the upcoming Council meeting dates was endorsed by Council at its Special (Statutory) meeting held on 26 October 2016.
In addition to the following information, Council adopted its Community Local Law No 2 - Meeting Procedures and Common Seal at its meeting of 20 April 2016. This Local Law, effective from 19 April 2016, aims to encourage orderly, efficient and equitable meeting conduct and to provide for peace, order and good government of the Mansfield Shire Council. Guidelines for public participation in Council meetings have also been made, under Clause 19.1 of the new Local Law, to assist Council, Council staff and members of the community to understand the various means through which members of the public can participate in Council meetings.
More information on the objectives and processes of Local Law No. 2 can be found within the document. This adopted Local Law No. 2 was Gazetted in the Victorian Government Gazette on 28 April 2016.
The Order of Business at every Ordinary meeting of Council is as follows:
OPENING OF THE MEETING
The Mayor, who chairs the meeting, will formally open the meeting and welcome all present.
STATEMENT OF COMMITMENT
The Council affirms its commitment to carry out its duties in the best interests of the community and that its conduct shall maintain the standards of the Code of Good Governance.
ACKNOWLEDGEMENT OF COUNTRY
The Council affirms its recognition of the Indigenous people being custodians of this area.
Where a Councillor is not present, his or her absence is noted in the Minutes of the meeting.
CONFIRMATION OF MINUTES
The minutes of the previous meeting are placed before Council to confirm the accuracy and completeness of the record.
DISCLOSURE OF CONFLICT OF INTERESTS
Under the Local Government Act 1989, a Councillor has a duty to disclose any direct or indirect conflict (financial) of interest, he or she may have in any matter to be considered by Council at that meeting.
Council receives or presents acknowledgement to the general public. Council may also receive petitions from residents and ratepayers on various issues. These are tabled at the meeting and the matter referred to the appropriate Council officer for consideration.
NOTICES OF MOTION
Councillors may raise issues or matters of interest that are not listed on the meeting Agenda.
The Mayor provides a report on his/her activities for the month.
Detailed reports prepared by Council officers and are considered by Councillors. A Council position is adopted on the matters considered.
ASSEMBLIES OF COUNCILLORS
Under Section 76AA of the Local Government Act 1989 an Assembly of Councillors is defined as a planned or scheduled meeting, comprising at least three Councillors and one member of Council staff, that consider matters that are intended likely to be the subject of a decision of the Council or subject to the exercise of a function, duty of power of a Council that has been delegated to a person or committee. Such meetings are to be recorded on the Agenda and Minutes of Ordinary meetings of Council.
ADVISORY AND SPECIAL COMMITTEE REPORTS
Council considers reports from Advisory and Special Committees that Councillors represent Council on.
AUTHORISATION OF SEALING OF DOCUMENTS
Any documents that are required to be endorsed by the Chief Executive Officer under delegated authority and sealed by the Council are presented to the Council.
PUBLIC QUESTION TIME
This is an opportunity (usually 30 minutes), for members of the Gallery to raise questions with Councillors. Question Time generally takes place at around 7.00pm. Guidelines for Public Question Time can be found here.
CLOSURE OF MEETING TO MEMBERS OF THE PUBLIC
Whilst all Council meetings are open to members of the public, Council has the power under the Local Government Act to close its meeting to the general public in certain circumstances which are noted where appropriate on the Council Agenda. Where this occurs, members of the public leave the Council Chamber while the matter is being discussed.
CLOSURE OF MEETING
The Mayor will formally close the meeting and thank all present.